Minutes of the Board of Finance meeting held on Tuesday, June 19, 2018 at 7:30 p.m. at the Old Lyme Memorial Town Hall.
~
Present:~~~~~~~~~~Regular Members:~ Andrew Russell, BJ Bernblum, H. P. Garvin, III,
Janet Sturges, David Woolley
Alternate Members:~ Adam S. Burrows, Judith Read, Anna Reiter
Bonnie A. Reemsnyder, ex-officio
Nicole Stajduhar, Finance Director
Timothy C. Griswold, Treasurer
Mary Jo Nosal, Selectwoman
Absent:~~~~~~~~~~~ Regular Members:~ David Kelsey
~Alternate Members:~~
Guest:
_______________________________________________________
Mr. Russell called the meeting to order at 7:30 p.m.
Mr. Russell noted that Mr. Kelsey is absent this evening and has requested Ms. Read vote in his place. Mr. Bernblum is also absent this evening, therefore, a motion was made by Ms. Read, seconded by Mr. Garvin, to have Mrs. Reiter vote for Mr. Bernblum in his absence. Motion carried.
Mr. Bernblum and Mr. Burrows arrived at 7:35 p.m.
Minutes of May 21, 2018 Regular Meeting
The minutes of May 21st were reviewed.
There being no other corrections noted, a motion was made by Mrs. Sturges, seconded by Mr. Bernblum, to approve the minutes, as written. Mr. Garvin and Mr. Woolley abstained from voting as they were not present at that meeting. Motion carried.
Financial Reports
Mrs. Stajduhar highlighted the May 2018 Financial Reports. Under Revenues, the total tax collections of $107,000 collected in property tax (100% budget collected – over by $211,000). This does not include $717,000 in advanced collections to date. Other income included $38,000 from Bus Barn repayment ($21,600 to Revaluation). Revenue totals of $214,000 over budget (no use of $800,000 budgeted surplus expected). Other funds included $5,000 income from maturing CD in Firefighters Equipment Fund, and $13,000 reimbursed Sound View construction project fund.
The percentage of general government revenue budget not received to date is 1.61%.
Mrs. Stajduhar highlighted the Expenditures stating that all transfer outs were paid at month end. The Department’s that are close to running over budget are the Assessor, F&E, and Recycling. Under Capital, $10,000 for Lower Mill Pond Dam (engineering), $26,000 Emergency Management costs to be reimbursed by State/Federal, and, $26,000 Road Overlay (Pond Road, Avenue F, and Avenue G).
Board of Finance Meeting June 19, 2018
The percentage of general government budget spent to date is 82% and does not include Capital and RSD#18.
Old Business
PGN Library Renovation Project: Mr. Russell stated that last week the Board attended an informational meeting and tour of the Library to discuss the renovation proposal. Mrs. Reemsnyder stated that the Board of Selectmen approved sending the library project to Town Meeting, pending approval from the Board of Finance to recommend to Town Meeting.
Mr. Russell highlighted the expenses stating the total project will be $3,050,000. The request to the Town is $1,750,000, $1,000,000 from the State Library Grant, and funds from private fund-raising.
Mrs. Stajduhar stated that she has been solicited by several banks on funding the $1,750,000 for 10 and 15 year note. A 15-year note to be paid back at $149,000 per year to $155,000, including principle and interest
A motion was made by Ms. Read, seconded by Mrs. Sturges, to recommend approval of the Town’s amount of $1,750,000 to Town Meeting. Motion carried.
Land Lease for the Pump Station: Mrs. Reemsnyder stated that the Board of Selectmen held a Special Meeting last evening with the three beach representatives. Minor adjustments to the lease were made to the fifty-year lease with two twenty-year renewals, $10,000 per year to the Town. The Sound View Commission is hoping that the funds could be used for the bathrooms at Sound View. It was discussed that some of the pump station’s components have to be up high because of the area being in a flood zone. Coordination of the bathroom installation at the same time as some of the pump station’s functions would be helpful as some of those components that need to be up high can be stored in the attic space above the bathrooms. When final adjustments are made to the
document, it will have to go to Town Meeting.
New Business
Nothing to report.
Other Business
Nothing to report.
Selectman’s Report
Mile Creek Road Bridge Replacement: Mrs. Reemsnyder stated that there are presently no new developments.
Facilities Management Report: Facilities Manager is updating his report and will provide update at a future Board meeting.
Board of Finance Meeting June 19, 2018
Halls Road Improvement: Mrs. Reemsnyder stated that she has no new updates to report.
Rogers Lake Weed Update: Weed treatment was completed on June 11th with 23.5 acres being treated. There are funds left over that will be carried over in case there are additional areas that may need treatment.
WPCA Soundview Project: The Board of Selectmen met with representatives of the three beaches and worked out some final details, including the exhibits, which are maps, the Sound View EIE, etc. Mrs. Reemsnyder sent the final document to the Town Attorney for review. The beaches would like to see the Town go to a Town Meeting by the end of July. The lease requires a 20-year payment schedule of $10,000 per year, for a total of $200,000. The Town, and the Sound View Commission, is hoping that this money could fund the bathroom project, which hopefully could be built at the same time as the pump station. This would be a separate expenditure approval by the Town. There is language in the lease agreement to assure the participation of the Town in the pump station for Sound
View areas, and, if necessary, Hawk’s Nest. In addition, there is language to protect the Town should the infrastructure need to be removed (unlikely) or conditions require maintenance/construction. A copy of the lease will be available within the next week or two.
Solid Waste/Recycling Contract: The committee continues to meet and review details for an RFP. The committee is hoping to have the RFP ready for publication in the very near future.
Police Service Options Committee: The committee met on May 23rd with guest, Chief Darren Stewart from the CT Police Chiefs Association, who indicated that he could help the Town with a study. The committee will be meeting towards the end of June to discuss.
Solar on the Landfill: Mrs. Reemsnyder stated that the Board of Selectmen heard another proposal for solar on the landfill. This proposal was for $20,000 per year for a 1MW system, with a 25-year commitment. If the boards decide to recommend this lease, it would have to go to a Town Meeting for approval.
Historic Survey Committee: Old Lyme received a grant of $30,000 to do a historic survey of older buildings outside the historic district. A closed RFP has been sent out to “approved” historians, and the response is due by July 10th.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, July 17, 2018 at 7:30 p.m. in the Town Hall Meeting Hall. There was discussion on the timing of the meeting….
A motion was then made by Mrs. Sturges, seconded by Mr. Garvin, to adjourn the meeting at 8:47 p.m. Motion carried.
Respectfully Submitted,
Michele E. Hayes
Secretary
| 
